Administrative Assistant II (Hybrid) - Office of the Vice Chancellor for Research

Scheduled Hours

37.5

Position Summary

Position provides administrative support to the Research Education and Information (REI) and the Conflicts of Interest Research Offices. The incumbent performs diversified administrative tasks with discretion and independent judgment that include administrative and research compliance support. Duties will include routine assignments from each supervisor as well as special projects on an as-needed basis.

Job Description

Primary Duties & Responsibilities:

• Independently maintains both supervisors' calendars; schedules various meetings for both teams/programs, including faculty committee meetings, and educational events and classes; assists with planning and providing logistical support for events and large meetings; frequently sends routine communications to the research community.

• Performs data entry and generates compliance reports: tracks attendance for educational events; generates various status reports weekly, monthly, and annually; processes requests for compliance reviews and triages to the appropriate team member; corrects data entry errors based on monthly exception reports.

• Assists with system testing related to upgrades, enhancements, and training content for both programs.

• Coordinates onboarding of new staff, manage supply orders for teams, and assist with suite support.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)
Skills:

Not Applicable
Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree
Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Academic Experience, Analytical Thinking, Computer Literacy, Deadline Management, Handling Confidential Documents, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Organizational Talent, Priority Management, Self Motivation, Teamwork, Time Management, Working Independently, Written Communication

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.