Analyst - Reporting Optimization

Job Category

Regular Support StaffFVTC Worksite

Appleton Main CampusHours Per Week

40

Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Job Description Summary

The Analyst – Reporting Optimization is responsible for improving the effectiveness, quality, and sustainability of institutional reporting. This role combines hands-on reporting and analytical work with process development leadership to establish and maintain reporting standards, optimize processes, and ensure alignment with institutional priorities and data governance practices. This position coordinates reporting optimization efforts across teams while delivering high-impact reporting and data quality improvements.

Job Description

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position.  Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position.  Other duties may be required and assigned.

Reporting Optimization and Standardization

• Evaluate existing reports to assess accuracy, efficiency, and alignment with institutional priorities

• Identify redundant, outdated, or low-value reports and recommend consolidation or retirement

• Redesign reports collaboratively with Reporting team to improve usability, clarity, and performance

• Curate and maintain base data sets, develop standardized report structures, naming conventions, and documentation practices.

• Work with the reporting team as needed on new report and dashboard needs to ensure compliance and operational reporting needs are met

Data Validation and Quality Assurance

• Perform and lead validation of data outputs to ensure accuracy, consistency, and reliability

• Identify discrepancies and partner with data owners to resolve root causes

• Establish and maintain validation protocols for recurring and high-impact reports

• Support compliance with internal and external reporting requirements

Process Improvement and Workflow Optimization

• Analyze reporting workflows to identify inefficiencies, bottlenecks, and rework

• Lead implementation of process improvements to improve turnaround time and service levels

• Support development and application of prioritization frameworks (e.g., tiered reporting, intake processes)

• Contribute to continuous improvement efforts using established methodologies (e.g., PDCA)

Functional Leadership and Coordination

• Provide guidance to and collaborate with reporting analysts on reporting standards and best practices

• Lead prioritization of reporting optimization efforts in alignment with institutional needs

• Lead testing and implementation of semiannual Workday releases and reporting updates

• Serve as a central coordination point for reporting improvement initiatives

• Influence decisions related to report creation, redesign, consolidation, or retirement

Data Governance Alignment

• Ensure reporting practices align with institutional data governance standards

• Partner with data stewards to improve data definitions, consistency, and appropriate usage

• Support secure and appropriate report distribution and access controls

• Identify and escalate risks related to data quality, reporting gaps, or access concerns

Collaboration and Stakeholder Support

• Partner with institutional research, IT, and business units to clarify reporting needs

• Translate business questions into optimized reporting solutions

• Provide guidance on appropriate use of existing reports versus development of new reports

• Support communication and training related to reporting standards and tools

Required Qualifications

• Bachelor’s degree in Data Analytics, Information Systems, Business, or related field

• Minimum of 4-5 years of experience in reporting, data analysis, or business intelligence

• Experience working with enterprise systems (e.g., ERP platforms such as Workday)

• Demonstrated experience with data validation and quality assurance practices

• Experience with reporting and visualization tools (e.g., Power BI, Tableau, or similar)

• Experience working with Microsoft Excel

Preferred Qualifications

• Experience in higher education or public sector environments

• Familiarity with data governance frameworks and practices

• Experience improving or redesigning reporting processes

• Knowledge of SQL or other data querying languages

• Experience influencing work without formal supervisory authority

Knowledge, Skills, and Abilities

• Knowledge of reporting frameworks, data structures, and business intelligence concepts

• Ability to evaluate and improve reporting processes and outputs

• Strong analytical and problem-solving skills with attention to detail

• Ability to lead work through influence and establish standards across teams

• Strong communication skills with ability to translate technical concepts for non-technical audiences

• Ability to prioritize work and manage multiple initiatives simultaneously

• Ability to work both independently and within a team environment

Working Conditions

• Work is primarily performed in a standard office environment

• May require extended periods of computer use

• Occasional additional time may be required to meet reporting deadlines

In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Physical Requirements

• Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems.

• Mobility: While much of the work is desk-based, occasional mobility may be necessary for attending meetings, office tours, or events within the workplace.

• Fine Motor Skills: This role may need precise hand movements or manual dexterity for activities such as writing on a whiteboard, demonstrating experiments, or using instructional technology like computers.

• Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury.

• Communication: Clear verbal and written communication skills are essential for interacting with employees, candidates, and stakeholders, both in-person and through electronic means.

• Travel:  May be required for professional development.

EOE/ADA Statement

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE).  In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time.  The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Additional Information

Pay Rate: $38.20 - $44.94 per hour. 
Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data.

Note: Internal applicants' wage will be based upon the applicable compensation guidelines.

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities.
For questions regarding the College’s nondiscrimination policy, contact: Rayon Brown - [email protected] (Affirmative Action), [email protected] (sex-based discrimination or harassment), or Dan Squires - [email protected] (Disability related discrimination).