Data Control Specialist I

SUMMARY

This is a critical path role for Sharp as it is responsible for creating and maintaining production item data and supports data accuracy for strong fulfillment for our customers.

This position serves as a liaison across many departments, and the accuracy and timeliness of functions heavily contributes to our company’s success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Create and maintain all production item data within the QAD ERP system.

- Update Finished Goods, items and routings to Final Estimates and prepare for approval process

- First approver in Docusign procedure for product specifications.

- Collaborate with cross-functional teams to gather and validate item specifications.

- Conduct regular audits of Item data to identify and resolve discrepancies.

- Maintain effective dates for Finished Good items and provide insights to optimize inventory management and production scheduling.

- Create all Ship-to addresses

- Manage planning tools for Procurement

- Maintain data and provide an overview to Validation Engineers for serialized shipments

- Troubleshoot Bill of Lading issues and resolve discrepancies

- Create items for the Sample program

- Maintain order schedule for customer supplied goods

- Enter customer item code data into Supplier Item Maintenance

- Discontinue items for end-of-life cycle, provided through Veeva QMS.

- Provide new replacement items requested via the Data Control Request Form

- Create Master Comments providing instructions on Work Orders

- Assign item numbers and maintain Item Master Form

- Provide training for new employees on Data Control processes to support “right first time” processes.

- Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree from four – year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as proportions and percentages.  Ability to apply concepts of basic algebra.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations.  Ability to interpret a variety of instructions furnished in written, oral, or schedule form. Attention to detail and sense of urgency. Ability to analyze data and prioritize requests and have time management skills.

COMPUTER SKILLS

Proficiency in QAD or related ERP software. Strong data management skills.

Familiarity with the Microsoft Office Suite. Extremely proficient in Excel. Position requires strong PC skills and is a heavily focused computer-based position.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; sit; use hands, handle, or feel; and reach with hands and arms.  The employee must occasionally lift and/or move up to 35 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.  The noise level in the work environment is usually moderate.