DATA ENTRY & OFFICE OPERATIONS STUDENT (Southlake Health Foundation)

Job Category: Student

Hospital Location: Newmarket ON

Job Type: Student (Fixed Term), Full time

Number of Positions: 1

Minimum - Maximum Hourly Rate: $17.62 - $28.84

Why Join Our Team?

• A people-first workplace environment that prioritizes belonging, wellness, and psychological safety.

• Hybrid, virtual, and in-person working environment (where applicable).

• Progressive health and dental benefit plans.

• HOOPP pension plan with employer and employee premium sharing.

• Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve!

Southlake Health Foundation
Since the inception of Southlake Foundation in 1980, more than $213 million dollars has been raised in support of Southlake Health. Working with members of the community, hundreds of volunteers, the Southlake Family and our incredible donors, Southlake Foundation will continue to support life-saving medical equipment, infrastructure upgrades and expansions, and patient programs, all for the goal of providing leading edge care for patients and families, close to home. For more information visit: southlakefoundation.ca.Southlake Health Foundation Summer/Student Opportunity

Make an impact while building your career.
Join Southlake Health Foundation and play a key role in supporting the team behind vital fundraising efforts that enhance patient care. This student position offers hands-on experience in data management, donor relations, and office operations in a fast-paced, mission-driven environment.

What You’ll Do

Data Entry & Donor Support

• Accurately enter and update donor information in Raiser's Edge NXT

• Review and correct data to ensure accuracy and integrity

• Conduct basic research to verify contact details before updates

• Communicate professionally with donors to confirm or obtain information

Office & Administrative Support

• Welcome visitors and provide helpful, professional front-desk support

• Maintain a clean, organized, and inviting office environment

• Manage incoming and outgoing mail, including donation processing

• Assist with printing, scanning, and document preparation

• Help track and replenish office supplies

Team & Event Support

• Assist with donation processing, receipting, and donor communications

• Support fundraising initiatives, recognition activities, and events

• Contribute to a positive, collaborative team environment

• Represent the Foundation with professionalism and integrity

What You Bring

• Strong attention to detail and accuracy—especially with data entry

• Solid computer skills and comfort with office tools and systems

• Excellent communication and customer service skills

• Strong organization and time management abilities

• Ability to manage multiple tasks in a fast-paced environment

• A positive attitude, adaptability, and willingness to learn

• Respect for confidentiality and professionalism in all interactions

Why This Role is Great for You

• Gain hands-on experience with a leading fundraising database (Raiser’s Edge NXT)

• Build real-world skills in office operations and donor relations

• Work with a supportive, purpose-driven team

• Contribute to a meaningful mission in healthcare

Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

Regular and reliable attendance is an expected requirement of this position.

We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Use of Artificial Intelligence (AI)

We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Anti-Oppression/Anti-Racism at Southlake Health

Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.

Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health!