Project Coordinator - Data Centers

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Project Coordinator – Data Centers

What this job involves:

The Project Coordinator is the financial backbone of data center and construction projects, directly responsible for all financial transactions from project initiation through closeout. This role demands exceptional organizational skills, flexibility, and the ability to manage multiple priorities simultaneously. You'll execute the financial aspects of assigned projects while supporting process improvement initiatives, maintaining critical financial documentation, and serving as a communication hub between project managers, vendors, general contractors, and subcontractors throughout the entire project lifecycle.

Your day-to-day tasks will include:

• Managing all vendor invoices and applications for payment from general contractors and subcontractors, including issue resolution and payment tracking through completion

• Creating, reviewing, and distributing Purchase Orders and Change Orders to construction vendors and subcontractors, ensuring executed copies are properly stored per folder structure requirements

• Tracking and expediting all financial transactions (Budget Requests, Commitments, Change Controls, Invoicing) within client-based software to ensure workflows are completed within 48 hours

• Conducting quality assurance reviews of backup documentation, cost codes, and construction change orders to ensure alignment with contract requirements and construction industry processes

• Monitoring project health reports, closeout trackers, and data accuracy for data center and construction projects, updating records as needed to maintain data integrity

• Coordinating weekly or bi-weekly touchpoints with Project Managers to align administrative and financial responsibilities with construction milestones and deliverables

• Managing document control for construction documents, specifications, and submittals while ensuring proper folder locations and naming convention adherence

• Supporting project closeout activities including final lien waiver tracking, subcontractor diversity reporting, commitment reconciliation, and substantial completion documentation

• Assisting with vendor management updates, software access requests, and onboarding support for new team members on construction-specific processes

Desired experience and technical skills:

Requirements:

• Strong accounting and analytical skills with demonstrated understanding of construction financial processes

• Proficiency in Project Development Services (PDS) technology and client-based project management software

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

• Knowledge of construction contract administration, purchase orders, and change order management

• Understanding of lien waiver requirements, affidavits, and construction payment processes

• Excellent organizational skills with proven ability to manage multiple priorities and meet tight deadlines

• Strong written and verbal communication skills for vendor coordination and stakeholder engagement

• Detail-oriented approach with commitment to data accuracy and quality assurance

• Ability to work collaboratively in virtual environments using Zoom/Teams platforms

Required qualifications:

• Bachelor's degree in Business Administration, Engineering, Construction Management, or related field.

• 2+ years of experience in project coordination or a similar role within the real estate industry.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.

• Excellent communication and interpersonal skills, with the ability to collaborate with diverse teams and stakeholders.

• Proficiency in project management software and tools, such as MS Project or similar applications.

• Solid understanding of project management principles and methodologies.

• Attention to detail and analytical mindset, with the ability to identify and resolve issues proactively.

Preferred qualifications:

• Experience working with cross-functional teams in a multinational environment.

• Strong problem-solving skills and the ability to think creatively to overcome challenges.

• A positive attitude and a passion for continuous learning and professional growth.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

71,900.00 – 100,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Poughkeepsie, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.